Understand content statuses

Every content item has a status that shows where it is in the workflow — from a first draft to published, and a few states in between. This page is a reference to each status and how content moves between them.

The main workflow

Most content moves through these statuses in order:

• Draft — being written. Drafts are private to your team and not committed anywhere.
• In Review — submitted for review. Reviewers can comment, approve, or request changes.
• Needs Changes — a reviewer asked for changes. The author revises and resubmits.
• Approved — reviewed and cleared to publish. Approved content can be scheduled or published now.
• Scheduled — approved and queued to publish at a future date and time.
• Publishing — Acrosite is committing the content and triggering the deployment.
• Published — committed to your repository and the deployment was triggered.
• Failed — a publish attempt did not complete. The item can be retried.

Other statuses

Two more statuses sit outside the main flow:

• Archived — set aside and out of the active workflow, but kept for reference.
• Trashed — moved to trash, pending permanent removal.

How content moves

• Authors and Editors write a Draft and Submit For Review → In Review.
• Reviewers Approve → Approved, or Request Changes → Needs Changes (then back to In Review when resubmitted).
• An Approved item is Scheduled for later, or published now → Publishing → Published.
• If a publish does not complete, the item becomes Failed and can be retried.

Where you see statuses

Statuses appear on content lists, in the editor, on the Content Calendar, and in the project's Publishing queue. They also help you filter — for example, to find everything that is Approved or Scheduled.

Next steps

• Schedule content to move Approved items to Scheduled.
• Understand Publish Logs to see what happened during a publish.
• Troubleshoot publishing failures if an item reaches Failed.